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Overview

The Google suite integrations let the AI agent interact with your:
  • email directly. Search threads, read messages, draft replies, and send emails — all from within a Zenflow task.
  • calendar. It can check schedules, find availability, create events, and set reminders — enabling automated meeting prep, scheduling workflows, and time-based task triggers.
  • files and documents. Search across Drive, read and create Google Docs, Sheets, and Slides, organize folders, and generate reports, proposals, and summaries.

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Permissions

Gmail supports two permission levels: Google Calendar supports two permission levels: Google Drive currently supports Read & Write only.

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Connecting to Google Workspace

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Step 1: Set Up Google Cloud OAuth (once for all integrations)

Google Workspace integrations require OAuth credentials from a Google Cloud project. Follow these steps to create them:
1

Create or select a Google Cloud project

Go to the Google Cloud Consolegoogle cloud main pageCreate a new project or select an existing onegoogle cloud project selector
2

Create an OAuth consent screen

Go to Create OAuth consent screen or search for OAuth consent screen in the search bargoogle cloud search bargoogle cloud search barClick Get started, fill in the required info, make sure to put Audience on a second screen to externalgoogle cloud oauth project config step 1google cloud oauth project config step 2google cloud oauth project config step 3google cloud oauth project config step 4
3

Add your email as a test user

Go to the Audience page and add your Google email under Test users.google cloud audience screengoogle cloud audience screen adding user
4

Create OAuth client credentials

Go to Clients, click Create Client, select Desktop app as the application type, give desired na,e, and click Create.google cloud client creation
5

Copy your credentials

Copy the Client ID and Client Secret from the created credential. You will need these in the next step.google cloud client creation

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Step 2: Enable required APIs

Enable APIs for corresponding integrations that you want to enable. When opening links, make sure the project is set to the correct one in the dropdown in the top left corner
1

Gmail

Navigate to Gmail API, click Enablegoogle cloud gmail api enable screen
2

Google Calendar

Navigate to Google Calendar API, click Enablegoogle cloud gmail api enable screen
3

Gmail

Navigate to Google Drive API, click Enablegoogle cloud gmail api enable screen

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Step 3: Connect in Zenflow

1

Open Settings & Integrations

Navigate to Settings → Integrations in the Zenflow sidebar (the gear icon at the bottom left).
2

Find Gmail

Locate Gmail in the Integrations Catalog.
3

Choose your permission level

Select Read only or Read & Write from the dropdown depending on your needs.gmail integration access level
4

Click Connect and enter credentials

Click Connect, paste your Client ID and Client Secret from OAuth client created above, then click Next, enable Gmail API if haven’t done so yet (see Step 2 above) and click Connectgmail credentials entry formgmail api enable link
5

Choose an account

You will be redirected to a webpage where you need to select which account you want to connectgmail choose an account screen
6

Allow access

After choosing an account, you’ll be redirected to the access authorization screen. If you’ve chosen Read only your scopes might be different from the screenshot below (it is for Read & Write)gmail allow access screen
7

Integration enabled

gmail integration connected

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What the Agent Can Do

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Gmail

  • Search — Find emails by keyword, sender, recipient, date range, or label
  • Read — Open and read full email threads including attachments
  • Draft — Compose new emails or replies and save them as drafts for your review before sending
  • Send — Send emails directly (requires Read & Write permission)

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Google Calendar

  • Read events — View upcoming meetings, attendees, and event details
  • Check availability — Find open time slots across your calendar
  • Create events — Schedule meetings, add attendees, and set locations or video links
  • Set reminders — Create calendar reminders and recurring events

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Google Drive & Docs

  • Search — Find files and folders across your Google Drive by name, content, or type
  • Read — Open and read Google Docs, Sheets, and Slides
  • Create — Generate new documents, spreadsheets, and presentations
  • Update — Edit existing documents with new content
  • Organize — Create folders and move files into structured locations
  • Write reports — Generate briefs, proposals, summaries, and formatted documents

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Example Use Cases

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Gmail

  • Draft follow-up emails to prospects after sales calls
  • Scan inbox for customer feedback or churn signals
  • Compile weekly digest emails from project updates
  • Auto-draft replies to common inquiries

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Google Calendar

  • Prepare meeting briefs by pulling context from calendar events
  • Schedule follow-up meetings after sales calls
  • Create onboarding calendar events for new hires
  • Coordinate content publishing schedules

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Google Drive & Docs

  • Compile weekly executive briefs from multiple data sources into a Google Doc
  • Create proposal drafts from email threads and save to a shared Drive folder
  • Build expense reports by extracting data from Gmail receipts into Sheets
  • Organize meeting notes into structured folders by team and date
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